NotionMindmapPrivacy Policy
Effective: April 10, 2026
1. Who We Are
Notion Mindmap is operated by ThoughtFlow Technologies Inc., a Delaware corporation based in the United States. This Privacy Policy explains how we collect, use, and protect your information when you use the Service at notionmindmap.com.
2. Information We Collect
Information from Notion OAuth: When you log in, we receive your name, email address, Notion workspace name, and access to the databases you select during the authorization flow. We also store the OAuth token that allows us to write to your selected Notion databases.
Mind map data: We store the mind maps you create, including node names, hierarchy/structure, and map titles.
Database data: When you use features like Send to Notion, we access the databases you selected during Notion authorization. We store references to the Notion pages created by the Service.
Usage analytics: We use PostHog to collect anonymous usage data such as pages visited, features used, and general interaction patterns. This helps us improve the product.
Payment information: If you subscribe to the paid plan, payment is processed by Stripe. We do not receive or store your credit card number. Stripe may share your name, email, and transaction details with us for billing purposes.
Cookies: We use cookies and local storage for authentication (keeping you logged in) and analytics.
What we do not collect: We do not collect IP addresses or device/hardware information.
3. How We Use Your Information
We use the information we collect to:
- Provide and maintain the Service (creating mind maps, sending data to Notion, embedding maps)
- Process payments
- Send important product updates or changes to the Service
- Improve the product based on anonymous usage patterns
- Respond to support requests
4. Data Sharing
We do not sell your data.
We may share your name and email address with third-party services we use to operate the product (e.g. email, analytics, payment processing). These services are bound by their own privacy policies.
We will share data if required by law or legal process.
5. Third-Party Services
The Service uses the following third-party services that may process your data:
| Service | Purpose | Data Shared |
|---|---|---|
| Notion API | Integration (read/write to your databases) | OAuth token, node/map content |
| Convex | Backend infrastructure and data storage (US) | All application data |
| PostHog | Product analytics | Anonymous usage events |
| Stripe | Payment processing | Name, email, payment details |
6. Data Storage and Security
Your data is stored on Convex's cloud infrastructure in the United States. We use industry-standard security practices to protect your data, including encrypted connections (HTTPS) and secure OAuth token storage. However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.
7. Data Retention and Deletion
We retain your data for as long as your account is active. We do not automatically delete data when you disconnect your Notion account.
To request deletion of all your data, including mind maps, account information, and stored OAuth tokens, email kranthi@notionmindmap.com. We will process deletion requests within 30 days.
8. Your Rights
You have the right to:
- Request a copy of the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Withdraw your Notion OAuth authorization at any time through your Notion settings
To exercise any of these rights, contact kranthi@notionmindmap.com.
9. Children's Privacy
The Service does not have an age restriction. However, we do not knowingly collect personal information from children under 13. If you believe a child under 13 has provided us with personal information, please contact us so we can take appropriate action.
10. International Users
The Service is operated from the United States. If you access the Service from outside the United States, your data will be transferred to and stored in the United States. By using the Service, you consent to this transfer.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of material changes by updating the effective date at the top of this page. Your continued use of the Service after changes constitutes acceptance of the updated Privacy Policy.
12. Contact
For questions about this Privacy Policy or your personal data, contact us at kranthi@notionmindmap.com.